File names should be descriptive and reflect the file content.
Define a data dictionary early in the project to efficiently describe and document your data.
Description of format for geospatial location.
Description of formats for date and time
Description of processing steps for converting an observation into a derived data product.
How to describe the contents of a data file
Describe the research project that will create the dataset to give context.
How to describe the units of measurements for each observation
The steps followed to create data should be thoroughly and accurately documented to allow others to evaluate and interpret your results.
Complete taxonomic information for each species should be included in data descriptions
One should be consistent in the types of data included in columns of spreadsheets or data tables.
Keep descriptions and flags for data separate from values
Fields within a data file should be consistently separated by acceptable delimiters (e.g. commas).